| Document Version | 1.0 |
| Date | July 2026 |
| Feature | Virtual Spaces |
| Frontend | React (JavaScript) |
| Service Layer | Python |
| Database | PostgreSQL |
| Estimated Duration | 13 Weeks (7 Phases) |
| Team | 9 Roles / Swim Lanes |
Virtual Spaces is a new DuckBuddy feature that gives users a visual, room-based chat experience. Instead of a plain text chat, users enter a styled virtual room where each participant is represented by an avatar seated at a desk. This creates a sense of presence — you can instantly see who’s online and ready to chat, and who’s stepped away.
| Capability | Description |
|---|---|
| Room Creation | Users create a Virtual Space, give it a name, and choose from preset style themes |
| Preset Styles | A curated set of visual themes (e.g., Cozy Loft, Tech Startup, Cabin in the Woods, Art Studio) that style the room background, desk shapes, and avatar appearance |
| Avatar Desks | Each user in the room is represented by an avatar seated at a virtual desk. Avatars appear when the user is online and active. |
| Presence Indicators | Room is empty (no avatars at desks) = no one online. Avatars at desks = users online and ready to chat. |
| Real-time Chat | Users can send text messages within the room. Messages appear in a chat panel alongside the visual room view. |
| WebSocket Presence | Online/offline status updates in real time via WebSocket connections. When a user joins, their avatar appears at a desk; when they leave, the desk empties. |
The swim lane diagram uses the following color coding for each role:
| Color | Role (Y-Axis) | Primary Responsibilities |
|---|---|---|
| Product Manager | Research competitor features, gather user feedback, define requirements, write PRD, approve deliverables at each phase | |
| UX Designer | Create wireframes, mockups, interactive prototypes, define preset style themes, design avatar/desk visuals | |
| Developer Director | Determine technical architecture, estimate timeline, assign developers, create sprint tasks, monitor progress | |
| Frontend Developer | Build React components for room UI, avatar desks, chat panel, style presets, WebSocket client integration | |
| Backend Developer | Build Python service layer, PostgreSQL schema, WebSocket server, presence tracking, chat & room APIs | |
| QA Tester | Write test plan, create test cases, execute functional/regression/performance testing, file bug reports | |
| Knowledge Base Manager | Understand feature, write internal support documentation, write external customer-facing guide, create FAQ | |
| Support Team | Attend feature walkthroughs, learn troubleshooting steps, prepare to answer customer questions at launch | |
| Marketing Director | Plan marketing campaign, create assets (blog, social, email), coordinate launch announcement, schedule release content |
| Phase | Timeline | Focus |
|---|---|---|
| Phase 1 | Weeks 1–2 | Research & Discovery |
| Phase 2 | Weeks 3–4 | Design & Architecture |
| Phase 3 | Weeks 5–6 | Sprint 1 — Foundation (Backend + DB Schema + UI Shell) |
| Phase 4 | Weeks 7–8 | Sprint 2 — Core Features (Chat + Presence + Avatars) |
| Phase 5 | Weeks 9–10 | Sprint 3 — Styling & Polish (Preset Themes + Animations) |
| Phase 6 | Weeks 11–12 | QA, Documentation & Support Training |
| Phase 7 | Week 13 | Marketing & Launch |
| ROLE | Phase 1Wk 1–2 | Phase 2Wk 3–4 | Phase 3Wk 5–6 | Phase 4Wk 7–8 | Phase 5Wk 9–10 | Phase 6Wk 11–12 | Phase 7Wk 13 |
|---|---|---|---|---|---|---|---|
| Product ManagerResearch & Define |
PM-1
Research competitor visual chat features (Gather, Discord, Slack huddles)
PM-2
Conduct user surveys & interviews — gauge interest in virtual rooms
PM-3
Write Product Requirements Document (PRD) — define features, user stories, acceptance criteria
|
PM-4
Review UX wireframes & mockups
PM-5
Approve Dev Director’s technical plan & timeline
PM-6
Finalize PRD & sign off on scope
|
PM-7
Sprint review — verify foundation work matches PRD
|
PM-8
Sprint review — test chat & presence, give UX feedback
|
PM-9
Sprint review — approve final styles & polish
|
PM-10
UAT sign-off — verify feature meets all acceptance criteria
PM-11
Review & approve KB docs & marketing plan
|
PM-12
Monitor launch metrics & user feedback
PM-13
Plan v2 enhancements based on feedback
|
| UX DesignerDesign Feature |
UX-1
Review PRD, understand user stories & requirements
UX-2
Sketch user flow: create room → pick style → enter room → chat
|
UX-3
Create wireframes — room view, desk layout, chat panel, style picker
UX-4
Design 5 preset style themes (Cozy Loft, Tech Startup, Cabin, Art Studio, Zen Garden)
UX-5
Create hi-fi mockups & interactive Figma prototype
UX-6
Design avatar desk states: online (at desk), offline (empty desk), typing indicator
|
UX-7
Hand off designs to frontend dev; answer implementation questions
UX-8
Review built room UI against mockups; flag deviations
|
UX-9
Review avatar presence UI — verify desk states match design specs
UX-10
Review chat panel UX & message bubble styling
|
UX-11
Review all 5 preset themes in built app; refine colors & fonts
UX-12
Polish animations — avatar appear/disappear, desk transitions
|
UX-13
Final UX review with QA — ensure visual consistency
|
|
| Developer DirectorPlan & Assign |
DD-1
Preliminary tech feasibility review of PRD
DD-2
Identify tech risks: WebSocket scaling, real-time presence, avatar rendering performance
|
DD-3
Define technical architecture — React room components + Python WebSocket service + PostgreSQL schema
DD-4
Estimate timeline: 3 sprints (6 weeks dev) + 2 weeks QA/docs + 1 week launch = 13 weeks
DD-5
Assign developers: Frontend = Sarah Chen, Backend = Miguel Torres
DD-6
Create Jira epics & sprint tasks — break down into Sprints 1, 2, 3
DD-7
Define DB schema plan: rooms, room_styles, desks, desk_assignments, messages, presence_log
|
DD-8
Sprint 1 standup — monitor progress, unblock developers
DD-9
Review DB schema & API endpoints with backend dev
|
DD-10
Sprint 2 standup — review WebSocket implementation
DD-11
Code review — ensure architecture decisions are followed
|
DD-12
Sprint 3 standup — monitor styling & polish work
DD-13
Final code review & deploy to staging environment
|
DD-14
Coordinate bug fixes with devs based on QA report
DD-15
Deploy to production; monitor for deployment issues
|
DD-16
Monitor production stability; hotfix if needed
|
| Frontend DeveloperReact UI — Sarah Chen |
FE-1
Review UX designs with designer; understand components needed
FE-2
Plan React component architecture: VirtualRoom, DeskGrid, DeskSlot, Avatar, ChatPanel, StylePicker
|
FE-3
Build
<VirtualRoom> shell component — room view container, routing to /rooms/{id}FE-4
Build
<StylePicker> component — dropdown/grid showing 5 preset theme thumbnailsFE-5
Build
<DeskGrid> & <DeskSlot> — render N desk slots in a grid layoutFE-6
Integrate room creation API call (
POST /api/v1/rooms) with style selection |
FE-7
Build
<Avatar> component — render user avatar at desk when online, empty desk when offlineFE-8
Integrate WebSocket client — subscribe to presence events, update desk occupancy in real time
FE-9
Build
<ChatPanel> — message input, message list, auto-scroll, send via APIFE-10
Real-time message updates via WebSocket — incoming messages appear without refresh
|
FE-11
Implement 5 preset style themes — CSS theme objects controlling backgrounds, desk shapes, fonts
FE-12
Add avatar appear/disappear animations — slide-in when user joins, fade-out when they leave
FE-13
Add "typing" indicator — avatar shows typing bubble when user is typing
FE-14
Mobile responsive — desk grid & chat panel stack vertically on small screens
FE-15
Style picker preview — hover on a theme shows a live preview thumbnail
|
FE-16
Fix bugs reported by QA — UI glitches, animation jank, edge cases
FE-17
Final cross-browser testing (Chrome, Firefox, Safari, Edge)
|
FE-18
Production hotfix support if UI issues reported
|
|
| Backend DeveloperPython + PostgreSQL — Miguel Torres |
BE-1
Review architecture plan with Dev Director; confirm API endpoints & WebSocket design
BE-2
Plan Python service structure — rooms service, chat service, presence service, styles service
|
BE-3
Create PostgreSQL schema:
rooms, room_styles, desks, desk_assignments, messages, presence_logBE-4
Build room CRUD API:
POST /api/v1/rooms, GET /api/v1/rooms/{id}, DELETE /api/v1/rooms/{id}BE-5
Build styles API:
GET /api/v1/rooms/styles — returns the 5 preset style definitionsBE-6
Build desk assignment API:
POST /api/v1/rooms/{id}/desks/assign — assign user to a desk slot |
BE-7
Build WebSocket server for real-time presence —
wss://api.duckbuddy.io/ws/rooms/{id}BE-8
Implement presence tracking — on connect: user avatar appears at desk; on disconnect: desk empties after 30s grace period
BE-9
Build chat message API:
POST /api/v1/rooms/{id}/messages, GET /api/v1/rooms/{id}/messagesBE-10
Broadcast chat messages & presence updates to all connected clients via WebSocket
|
BE-11
Build style preference API:
PUT /api/v1/rooms/{id}/style — update room’s preset themeBE-12
Optimize WebSocket performance — connection pooling, heartbeat, reconnect logic
BE-13
Add rate limiting & max room occupancy (50 users per room) enforcement
BE-14
Write API documentation & OpenAPI spec updates for all new endpoints
|
BE-15
Fix bugs reported by QA — WebSocket stability, presence edge cases, API errors
BE-16
Load test WebSocket server — simulate 500 concurrent room connections
|
BE-17
Monitor production WebSocket connections; fix any server-side issues
|
|
| QA TesterTest Everything |
QA-1
Study PRD & UX designs — understand feature requirements to know what to test
QA-2
Draft high-level test plan — identify test areas: room creation, styling, presence, chat, WebSocket stability
|
QA-3
Write detailed test cases — functional, edge cases, negative tests for room CRUD & desk assignment
QA-4
Review test cases with PM for completeness
|
QA-5
Write test cases for presence & chat — user joins → avatar appears, user leaves → desk empties, message delivery
QA-6
Begin early functional testing on dev build — test room creation flow
|
QA-7
Execute full functional test suite on staging — all 5 styles, room create/edit/delete
QA-8
Test WebSocket presence — multi-browser sessions, join/leave, network disconnect recovery
QA-9
Test max room occupancy (50 users) — verify 51st user is rejected
QA-10
File bug reports in Jira — assign to frontend & backend devs
|
QA-11
Regression testing — verify bug fixes don’t break other features
QA-12
Performance testing — load test with 500 concurrent WebSocket connections
QA-13
Cross-browser & mobile testing — Chrome, Firefox, Safari, Edge, iOS, Android
QA-14
UAT with PM — final walkthrough, sign-off
|
QA-15
Post-launch smoke testing — verify rooms work in production
QA-16
Monitor for production bugs; test hotfixes before deploy
|
|
| Knowledge Base ManagerInternal & External Docs |
KB-1
Start understanding the feature — meet with PM & Dev Director to learn what Virtual Spaces does
KB-2
Draft internal support doc outline — how rooms work, how styles are chosen, how presence/avatars function
|
KB-3
Draft customer-facing help article — "How to Create a Virtual Space" & "Choosing a Room Style"
KB-4
Review with UX designer — ensure screenshots match final designs
|
KB-5
Review docs on staging — take screenshots of actual built UI, update articles
KB-6
Create FAQ — "Why can’t I see avatars?", "How many people fit in a room?", "Can I change styles?"
KB-7
Finalize & publish internal support doc + external customer guide; hand off to Support team
|
KB-8
Monitor docs for customer questions post-launch; update FAQ with new issues
|
|||
| Support TeamCustomer Questions & Troubleshooting |
SUP-1
Attend feature walkthrough with Dev Director — learn how Virtual Spaces works
SUP-2
Review draft internal & external docs from KB Manager
|
SUP-3
Complete training on troubleshooting steps — room not loading, avatars not showing, disconnection issues
SUP-4
Create canned responses & macros for common customer questions about Virtual Spaces
SUP-5
Practice on staging environment — reproduce common issues, test troubleshooting steps
|
SUP-6
Go live — answer customer questions about Virtual Spaces
SUP-7
Escalate bugs to dev team; track recurring issues for KB updates
|
||||
| Marketing DirectorMarket & Launch |
MKT-1
Consult with PM on feature positioning — understand what makes Virtual Spaces unique vs competitors
|
MKT-2
Plan marketing campaign — blog post, social media teaser, email announcement, video demo
MKT-3
Create marketing assets — screenshots, GIFs of avatar animations, style theme previews
MKT-4
Write blog post draft — "Introducing Virtual Spaces: See Who’s Online at a Glance"
MKT-5
Coordinate launch date with PM & Dev Director — confirm feature is ready
|
MKT-6
Publish blog post & social media announcements
MKT-7
Send email campaign to DuckBuddy customers — "Try Virtual Spaces Today"
MKT-8
Monitor engagement & adoption metrics; gather testimonials from early users
|
| Role | Phase 1 (Wk 1–2) | Phase 2 (Wk 3–4) | Phase 3 (Wk 5–6) | Phase 4 (Wk 7–8) | Phase 5 (Wk 9–10) | Phase 6 (Wk 11–12) | Phase 7 (Wk 13) |
|---|---|---|---|---|---|---|---|
| Product Manager | ACTIVE | ACTIVE | Review | Review | Review | ACTIVE | ACTIVE |
| UX Designer | ACTIVE | ACTIVE | Support | Support | ACTIVE | Support | — |
| Developer Director | Review | ACTIVE | ACTIVE | ACTIVE | ACTIVE | ACTIVE | Monitor |
| Frontend Dev | — | Planning | ACTIVE | ACTIVE | ACTIVE | Bug fixes | Hotfix |
| Backend Dev | — | Planning | ACTIVE | ACTIVE | ACTIVE | Bug fixes | Hotfix |
| QA Tester | — | Study PRD | Test cases | ACTIVE | ACTIVE | ACTIVE | Smoke test |
| KB Manager | — | — | — | ACTIVE | ACTIVE | ACTIVE | Monitor |
| Support Team | — | — | — | — | ACTIVE | ACTIVE | ACTIVE |
| Marketing Director | — | Consult | — | — | — | ACTIVE | ACTIVE |
-- Virtual Spaces PostgreSQL Schema CREATE TABLE rooms ( id UUID PRIMARY KEY DEFAULT gen_random_uuid(), name VARCHAR(100) NOT NULL, style_id INTEGER REFERENCES room_styles(id), creator_id UUID REFERENCES users(id), max_occupancy INTEGER DEFAULT 50, created_at TIMESTAMPTZ DEFAULT NOW(), updated_at TIMESTAMPTZ DEFAULT NOW() ); CREATE TABLE room_styles ( id SERIAL PRIMARY KEY, style_key VARCHAR(50) UNIQUE NOT NULL, -- 'cozy_loft', 'tech_startup', etc. display_name VARCHAR(100) NOT NULL, bg_color VARCHAR(20), desk_shape VARCHAR(20), -- 'rounded', 'square', 'organic' desk_color VARCHAR(20), font_family VARCHAR(100), preview_image VARCHAR(255), sort_order INTEGER DEFAULT 0 ); CREATE TABLE desks ( id UUID PRIMARY KEY DEFAULT gen_random_uuid(), room_id UUID REFERENCES rooms(id) ON DELETE CASCADE, slot_number INTEGER NOT NULL, -- position in grid (1..50) UNIQUE(room_id, slot_number) ); CREATE TABLE desk_assignments ( id UUID PRIMARY KEY DEFAULT gen_random_uuid(), desk_id UUID REFERENCES desks(id) ON DELETE CASCADE, user_id UUID REFERENCES users(id), is_online BOOLEAN DEFAULT TRUE, assigned_at TIMESTAMPTZ DEFAULT NOW() ); CREATE TABLE messages ( id UUID PRIMARY KEY DEFAULT gen_random_uuid(), room_id UUID REFERENCES rooms(id) ON DELETE CASCADE, user_id UUID REFERENCES users(id), body TEXT NOT NULL, created_at TIMESTAMPTZ DEFAULT NOW() ); CREATE TABLE presence_log ( id UUID PRIMARY KEY DEFAULT gen_random_uuid(), room_id UUID REFERENCES rooms(id) ON DELETE CASCADE, user_id UUID REFERENCES users(id), event VARCHAR(20), -- 'join', 'leave', 'disconnect' timestamp TIMESTAMPTZ DEFAULT NOW() );
| Method | Endpoint | Description |
|---|---|---|
| POST | /api/v1/rooms | Create a new Virtual Space with a name and style |
| GET | /api/v1/rooms/{id} | Get room details, current style, and desk occupancy |
| GET | /api/v1/rooms/styles | List all 5 preset style themes |
| PUT | /api/v1/rooms/{id}/style | Change the room’s preset style theme |
| POST | /api/v1/rooms/{id}/desks/assign | Assign user to a desk slot |
| POST | /api/v1/rooms/{id}/messages | Send a chat message in the room |
| GET | /api/v1/rooms/{id}/messages | Fetch message history for a room |
| WS | wss://api.duckbuddy.io/ws/rooms/{id} | WebSocket for real-time presence & chat updates |