🦆

Virtual Spaces

Feature Development Swim Lane Diagram
Feature: Virtual Spaces lets DuckBuddy users create a visible chat room that they can style from a preset number of style choices. Users in the chat room are represented by avatars at virtual desks — when an avatar is at its desk, the user is online and ready to chat. When the room shows empty with no avatars at any desks, there is no one online.

Tech Stack: React (JavaScript) for the UI · Python for the service layer · PostgreSQL for the database
A cross-functional swim lane showing who is involved, what they do, and when they need to get involved across every phase of building, testing, documenting, and launching Virtual Spaces.
Planning Document · Version 1.0
Document Version1.0
DateJuly 2026
FeatureVirtual Spaces
FrontendReact (JavaScript)
Service LayerPython
DatabasePostgreSQL
Estimated Duration13 Weeks (7 Phases)
Team9 Roles / Swim Lanes

Feature Overview & Architecture

VIRTUAL SPACES

Virtual Spaces is a new DuckBuddy feature that gives users a visual, room-based chat experience. Instead of a plain text chat, users enter a styled virtual room where each participant is represented by an avatar seated at a desk. This creates a sense of presence — you can instantly see who’s online and ready to chat, and who’s stepped away.

Key Capabilities

CapabilityDescription
Room CreationUsers create a Virtual Space, give it a name, and choose from preset style themes
Preset StylesA curated set of visual themes (e.g., Cozy Loft, Tech Startup, Cabin in the Woods, Art Studio) that style the room background, desk shapes, and avatar appearance
Avatar DesksEach user in the room is represented by an avatar seated at a virtual desk. Avatars appear when the user is online and active.
Presence IndicatorsRoom is empty (no avatars at desks) = no one online. Avatars at desks = users online and ready to chat.
Real-time ChatUsers can send text messages within the room. Messages appear in a chat panel alongside the visual room view.
WebSocket PresenceOnline/offline status updates in real time via WebSocket connections. When a user joins, their avatar appears at a desk; when they leave, the desk empties.

Architecture

Frontend
React (JS)
Room UI · Avatars · Chat Panel · Style Themes
Service Layer
Python
Room CRUD · Style API · WebSocket · Presence · Chat API
Database
PostgreSQL
Rooms · Room Styles · Desks · Messages · Presence Log

Roles & Legend

SWIM LANE KEY

The swim lane diagram uses the following color coding for each role:

ColorRole (Y-Axis)Primary Responsibilities
 Product ManagerResearch competitor features, gather user feedback, define requirements, write PRD, approve deliverables at each phase
 UX DesignerCreate wireframes, mockups, interactive prototypes, define preset style themes, design avatar/desk visuals
 Developer DirectorDetermine technical architecture, estimate timeline, assign developers, create sprint tasks, monitor progress
 Frontend DeveloperBuild React components for room UI, avatar desks, chat panel, style presets, WebSocket client integration
 Backend DeveloperBuild Python service layer, PostgreSQL schema, WebSocket server, presence tracking, chat & room APIs
 QA TesterWrite test plan, create test cases, execute functional/regression/performance testing, file bug reports
 Knowledge Base ManagerUnderstand feature, write internal support documentation, write external customer-facing guide, create FAQ
 Support TeamAttend feature walkthroughs, learn troubleshooting steps, prepare to answer customer questions at launch
 Marketing DirectorPlan marketing campaign, create assets (blog, social, email), coordinate launch announcement, schedule release content

Timeline (X-Axis) — 7 Phases

PhaseTimelineFocus
Phase 1Weeks 1–2Research & Discovery
Phase 2Weeks 3–4Design & Architecture
Phase 3Weeks 5–6Sprint 1 — Foundation (Backend + DB Schema + UI Shell)
Phase 4Weeks 7–8Sprint 2 — Core Features (Chat + Presence + Avatars)
Phase 5Weeks 9–10Sprint 3 — Styling & Polish (Preset Themes + Animations)
Phase 6Weeks 11–12QA, Documentation & Support Training
Phase 7Week 13Marketing & Launch

Swim Lane Diagram — Virtual Spaces

WHO DOES WHAT & WHEN
ROLE Phase 1Wk 1–2 Phase 2Wk 3–4 Phase 3Wk 5–6 Phase 4Wk 7–8 Phase 5Wk 9–10 Phase 6Wk 11–12 Phase 7Wk 13
Product
ManagerResearch & Define
PM-1
Research competitor visual chat features (Gather, Discord, Slack huddles)
PM-2
Conduct user surveys & interviews — gauge interest in virtual rooms
PM-3
Write Product Requirements Document (PRD) — define features, user stories, acceptance criteria
PM-4
Review UX wireframes & mockups
PM-5
Approve Dev Director’s technical plan & timeline
PM-6
Finalize PRD & sign off on scope
PM-7
Sprint review — verify foundation work matches PRD
PM-8
Sprint review — test chat & presence, give UX feedback
PM-9
Sprint review — approve final styles & polish
PM-10
UAT sign-off — verify feature meets all acceptance criteria
PM-11
Review & approve KB docs & marketing plan
PM-12
Monitor launch metrics & user feedback
PM-13
Plan v2 enhancements based on feedback
UX
DesignerDesign Feature
UX-1
Review PRD, understand user stories & requirements
UX-2
Sketch user flow: create room → pick style → enter room → chat
UX-3
Create wireframes — room view, desk layout, chat panel, style picker
UX-4
Design 5 preset style themes (Cozy Loft, Tech Startup, Cabin, Art Studio, Zen Garden)
UX-5
Create hi-fi mockups & interactive Figma prototype
UX-6
Design avatar desk states: online (at desk), offline (empty desk), typing indicator
UX-7
Hand off designs to frontend dev; answer implementation questions
UX-8
Review built room UI against mockups; flag deviations
UX-9
Review avatar presence UI — verify desk states match design specs
UX-10
Review chat panel UX & message bubble styling
UX-11
Review all 5 preset themes in built app; refine colors & fonts
UX-12
Polish animations — avatar appear/disappear, desk transitions
UX-13
Final UX review with QA — ensure visual consistency
Developer
DirectorPlan & Assign
DD-1
Preliminary tech feasibility review of PRD
DD-2
Identify tech risks: WebSocket scaling, real-time presence, avatar rendering performance
DD-3
Define technical architecture — React room components + Python WebSocket service + PostgreSQL schema
DD-4
Estimate timeline: 3 sprints (6 weeks dev) + 2 weeks QA/docs + 1 week launch = 13 weeks
DD-5
Assign developers: Frontend = Sarah Chen, Backend = Miguel Torres
DD-6
Create Jira epics & sprint tasks — break down into Sprints 1, 2, 3
DD-7
Define DB schema plan: rooms, room_styles, desks, desk_assignments, messages, presence_log
DD-8
Sprint 1 standup — monitor progress, unblock developers
DD-9
Review DB schema & API endpoints with backend dev
DD-10
Sprint 2 standup — review WebSocket implementation
DD-11
Code review — ensure architecture decisions are followed
DD-12
Sprint 3 standup — monitor styling & polish work
DD-13
Final code review & deploy to staging environment
DD-14
Coordinate bug fixes with devs based on QA report
DD-15
Deploy to production; monitor for deployment issues
DD-16
Monitor production stability; hotfix if needed
Frontend
DeveloperReact UI — Sarah Chen
FE-1
Review UX designs with designer; understand components needed
FE-2
Plan React component architecture: VirtualRoom, DeskGrid, DeskSlot, Avatar, ChatPanel, StylePicker
FE-3
Build <VirtualRoom> shell component — room view container, routing to /rooms/{id}
FE-4
Build <StylePicker> component — dropdown/grid showing 5 preset theme thumbnails
FE-5
Build <DeskGrid> & <DeskSlot> — render N desk slots in a grid layout
FE-6
Integrate room creation API call (POST /api/v1/rooms) with style selection
FE-7
Build <Avatar> component — render user avatar at desk when online, empty desk when offline
FE-8
Integrate WebSocket client — subscribe to presence events, update desk occupancy in real time
FE-9
Build <ChatPanel> — message input, message list, auto-scroll, send via API
FE-10
Real-time message updates via WebSocket — incoming messages appear without refresh
FE-11
Implement 5 preset style themes — CSS theme objects controlling backgrounds, desk shapes, fonts
FE-12
Add avatar appear/disappear animations — slide-in when user joins, fade-out when they leave
FE-13
Add "typing" indicator — avatar shows typing bubble when user is typing
FE-14
Mobile responsive — desk grid & chat panel stack vertically on small screens
FE-15
Style picker preview — hover on a theme shows a live preview thumbnail
FE-16
Fix bugs reported by QA — UI glitches, animation jank, edge cases
FE-17
Final cross-browser testing (Chrome, Firefox, Safari, Edge)
FE-18
Production hotfix support if UI issues reported
Backend
DeveloperPython + PostgreSQL — Miguel Torres
BE-1
Review architecture plan with Dev Director; confirm API endpoints & WebSocket design
BE-2
Plan Python service structure — rooms service, chat service, presence service, styles service
BE-3
Create PostgreSQL schema: rooms, room_styles, desks, desk_assignments, messages, presence_log
BE-4
Build room CRUD API: POST /api/v1/rooms, GET /api/v1/rooms/{id}, DELETE /api/v1/rooms/{id}
BE-5
Build styles API: GET /api/v1/rooms/styles — returns the 5 preset style definitions
BE-6
Build desk assignment API: POST /api/v1/rooms/{id}/desks/assign — assign user to a desk slot
BE-7
Build WebSocket server for real-time presence — wss://api.duckbuddy.io/ws/rooms/{id}
BE-8
Implement presence tracking — on connect: user avatar appears at desk; on disconnect: desk empties after 30s grace period
BE-9
Build chat message API: POST /api/v1/rooms/{id}/messages, GET /api/v1/rooms/{id}/messages
BE-10
Broadcast chat messages & presence updates to all connected clients via WebSocket
BE-11
Build style preference API: PUT /api/v1/rooms/{id}/style — update room’s preset theme
BE-12
Optimize WebSocket performance — connection pooling, heartbeat, reconnect logic
BE-13
Add rate limiting & max room occupancy (50 users per room) enforcement
BE-14
Write API documentation & OpenAPI spec updates for all new endpoints
BE-15
Fix bugs reported by QA — WebSocket stability, presence edge cases, API errors
BE-16
Load test WebSocket server — simulate 500 concurrent room connections
BE-17
Monitor production WebSocket connections; fix any server-side issues
QA
TesterTest Everything
QA-1
Study PRD & UX designs — understand feature requirements to know what to test
QA-2
Draft high-level test plan — identify test areas: room creation, styling, presence, chat, WebSocket stability
QA-3
Write detailed test cases — functional, edge cases, negative tests for room CRUD & desk assignment
QA-4
Review test cases with PM for completeness
QA-5
Write test cases for presence & chat — user joins → avatar appears, user leaves → desk empties, message delivery
QA-6
Begin early functional testing on dev build — test room creation flow
QA-7
Execute full functional test suite on staging — all 5 styles, room create/edit/delete
QA-8
Test WebSocket presence — multi-browser sessions, join/leave, network disconnect recovery
QA-9
Test max room occupancy (50 users) — verify 51st user is rejected
QA-10
File bug reports in Jira — assign to frontend & backend devs
QA-11
Regression testing — verify bug fixes don’t break other features
QA-12
Performance testing — load test with 500 concurrent WebSocket connections
QA-13
Cross-browser & mobile testing — Chrome, Firefox, Safari, Edge, iOS, Android
QA-14
UAT with PM — final walkthrough, sign-off
QA-15
Post-launch smoke testing — verify rooms work in production
QA-16
Monitor for production bugs; test hotfixes before deploy
Knowledge
Base
ManagerInternal & External Docs
KB-1
Start understanding the feature — meet with PM & Dev Director to learn what Virtual Spaces does
KB-2
Draft internal support doc outline — how rooms work, how styles are chosen, how presence/avatars function
KB-3
Draft customer-facing help article — "How to Create a Virtual Space" & "Choosing a Room Style"
KB-4
Review with UX designer — ensure screenshots match final designs
KB-5
Review docs on staging — take screenshots of actual built UI, update articles
KB-6
Create FAQ — "Why can’t I see avatars?", "How many people fit in a room?", "Can I change styles?"
KB-7
Finalize & publish internal support doc + external customer guide; hand off to Support team
KB-8
Monitor docs for customer questions post-launch; update FAQ with new issues
Support
TeamCustomer Questions & Troubleshooting
SUP-1
Attend feature walkthrough with Dev Director — learn how Virtual Spaces works
SUP-2
Review draft internal & external docs from KB Manager
SUP-3
Complete training on troubleshooting steps — room not loading, avatars not showing, disconnection issues
SUP-4
Create canned responses & macros for common customer questions about Virtual Spaces
SUP-5
Practice on staging environment — reproduce common issues, test troubleshooting steps
SUP-6
Go live — answer customer questions about Virtual Spaces
SUP-7
Escalate bugs to dev team; track recurring issues for KB updates
Marketing
DirectorMarket & Launch
MKT-1
Consult with PM on feature positioning — understand what makes Virtual Spaces unique vs competitors
MKT-2
Plan marketing campaign — blog post, social media teaser, email announcement, video demo
MKT-3
Create marketing assets — screenshots, GIFs of avatar animations, style theme previews
MKT-4
Write blog post draft — "Introducing Virtual Spaces: See Who’s Online at a Glance"
MKT-5
Coordinate launch date with PM & Dev Director — confirm feature is ready
MKT-6
Publish blog post & social media announcements
MKT-7
Send email campaign to DuckBuddy customers — "Try Virtual Spaces Today"
MKT-8
Monitor engagement & adoption metrics; gather testimonials from early users

Involvement Timeline Summary

WHEN EACH ROLE GETS INVOLVED
Role Phase 1 (Wk 1–2) Phase 2 (Wk 3–4) Phase 3 (Wk 5–6) Phase 4 (Wk 7–8) Phase 5 (Wk 9–10) Phase 6 (Wk 11–12) Phase 7 (Wk 13)
Product Manager ACTIVE ACTIVE Review Review Review ACTIVE ACTIVE
UX Designer ACTIVE ACTIVE Support Support ACTIVE Support
Developer Director Review ACTIVE ACTIVE ACTIVE ACTIVE ACTIVE Monitor
Frontend Dev Planning ACTIVE ACTIVE ACTIVE Bug fixes Hotfix
Backend Dev Planning ACTIVE ACTIVE ACTIVE Bug fixes Hotfix
QA Tester Study PRD Test cases ACTIVE ACTIVE ACTIVE Smoke test
KB Manager ACTIVE ACTIVE ACTIVE Monitor
Support Team ACTIVE ACTIVE ACTIVE
Marketing Director Consult ACTIVE ACTIVE
ACTIVE = Primary work happening   Review = Reviewing deliverables   — = Not yet involved

Appendix: PostgreSQL Schema for Virtual Spaces

DATABASE REFERENCE
-- Virtual Spaces PostgreSQL Schema

CREATE TABLE rooms (
    id            UUID PRIMARY KEY DEFAULT gen_random_uuid(),
    name          VARCHAR(100) NOT NULL,
    style_id      INTEGER REFERENCES room_styles(id),
    creator_id    UUID REFERENCES users(id),
    max_occupancy INTEGER DEFAULT 50,
    created_at    TIMESTAMPTZ DEFAULT NOW(),
    updated_at    TIMESTAMPTZ DEFAULT NOW()
);

CREATE TABLE room_styles (
    id              SERIAL PRIMARY KEY,
    style_key       VARCHAR(50) UNIQUE NOT NULL,  -- 'cozy_loft', 'tech_startup', etc.
    display_name    VARCHAR(100) NOT NULL,
    bg_color        VARCHAR(20),
    desk_shape      VARCHAR(20),     -- 'rounded', 'square', 'organic'
    desk_color      VARCHAR(20),
    font_family     VARCHAR(100),
    preview_image   VARCHAR(255),
    sort_order      INTEGER DEFAULT 0
);

CREATE TABLE desks (
    id          UUID PRIMARY KEY DEFAULT gen_random_uuid(),
    room_id     UUID REFERENCES rooms(id) ON DELETE CASCADE,
    slot_number INTEGER NOT NULL,  -- position in grid (1..50)
    UNIQUE(room_id, slot_number)
);

CREATE TABLE desk_assignments (
    id          UUID PRIMARY KEY DEFAULT gen_random_uuid(),
    desk_id     UUID REFERENCES desks(id) ON DELETE CASCADE,
    user_id     UUID REFERENCES users(id),
    is_online   BOOLEAN DEFAULT TRUE,
    assigned_at TIMESTAMPTZ DEFAULT NOW()
);

CREATE TABLE messages (
    id          UUID PRIMARY KEY DEFAULT gen_random_uuid(),
    room_id     UUID REFERENCES rooms(id) ON DELETE CASCADE,
    user_id     UUID REFERENCES users(id),
    body        TEXT NOT NULL,
    created_at  TIMESTAMPTZ DEFAULT NOW()
);

CREATE TABLE presence_log (
    id          UUID PRIMARY KEY DEFAULT gen_random_uuid(),
    room_id     UUID REFERENCES rooms(id) ON DELETE CASCADE,
    user_id     UUID REFERENCES users(id),
    event       VARCHAR(20),  -- 'join', 'leave', 'disconnect'
    timestamp   TIMESTAMPTZ DEFAULT NOW()
);

Appendix: New API Endpoints for Virtual Spaces

REST + WEBSOCKET
MethodEndpointDescription
POST/api/v1/roomsCreate a new Virtual Space with a name and style
GET/api/v1/rooms/{id}Get room details, current style, and desk occupancy
GET/api/v1/rooms/stylesList all 5 preset style themes
PUT/api/v1/rooms/{id}/styleChange the room’s preset style theme
POST/api/v1/rooms/{id}/desks/assignAssign user to a desk slot
POST/api/v1/rooms/{id}/messagesSend a chat message in the room
GET/api/v1/rooms/{id}/messagesFetch message history for a room
WSwss://api.duckbuddy.io/ws/rooms/{id}WebSocket for real-time presence & chat updates
🦆 DuckBuddy Virtual Spaces — Swim Lane Diagram · Version 1.0 · July 2026
Planning Document · DuckBuddy, Inc.